By the hour
A reception, a panel, a briefing, or an awards program.
from$500
per hour, 2 hour minimum
Event photography ยท Washington, DC and the Mid-Atlantic
Corporate event photography for conferences, summits, and the rooms where work gets done.
I photograph conferences, association events, receptions, panels, and awards programs. Most of it is in and around DC, and I travel when an event calls for it.
Regularly working across Washington, DC, Virginia, Maryland, and Pennsylvania, and available to travel.
Good event photographs show the whole room, not just the podium.
Anyone can photograph a speaker at a lectern. The pictures your team ends up using are usually the others: the person in the third row who just heard something they did not expect, two people who finally got to meet in the hallway, a full ballroom a few minutes before the keynote.
I work to get all of it, and to get it without anyone feeling like they are being photographed. You end up with a gallery your communications team can use right away, for social media, press, the recap email, and next year's sponsor deck.
My job is to get the photographs without becoming part of the event.
I know how these days run.
Agendas slip. A keynote runs long, a VIP arrives early, a sponsor wants one more group shot before lunch. I have worked enough of these to expect it, and I am usually already standing where the next thing is going to happen.
Since 2023, a lot of that has been at the National Press Club, along with hotel ballrooms, university halls, and private venues around the region. I am comfortable around executives, speakers, and press, and I stay out of the way of all of them. I am based in Shepherdstown, West Virginia, about ninety minutes from DC, and I am available to travel beyond the region.
Coverage
What I cover
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Conferences and summits
Keynotes, breakouts, panels, the exhibit floor, sponsor signage, and the hallway in between. I work from your agenda and adjust when it changes, which it will.
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Receptions and networking
Candids, a few group shots if you want them, and the sponsor moments your team needs to show later. I keep it loose so people stay relaxed.
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Awards and ceremonies
The presentation, the handshake, the look on the winner's face, and a portrait of each recipient if there is a good spot for it.
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Association and policy events
Panels, briefings, member meetings, and receptions, often in rooms with flags, TV cameras, and a strict schedule. I have done a lot of these.
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Multi-day events
The same careful eye on every day, with galleries sorted by day and session so your team is not hunting for anything.
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Executive and VIP coverage
Leadership, keynote speakers, and special guests, photographed quietly. If someone can give you ten minutes for portraits between sessions, I can make good use of them.
Pricing
Straight answers on price.
Every event is a little different, so I quote each one. These are starting points, so you can budget before we talk.
The final number moves with the hours, the number of days, how quickly you need photographs, and whether you want a second photographer.
Half day
A shorter conference, a ceremony, or a long reception.
from$1,750
up to 4 hours
Full day
A conference, a summit, or an all-day meeting.
from$3,250
up to 8 hours
Multi-day
I would rather cover your real agenda than squeeze it into a daily rate.
Custom
a quote built around your schedule
Additional coverage is from $500 an hour.
What you get
- Edited, high-resolution photographs
- A Standard Business Usage License for your organization
- A private online gallery for downloading and sharing
- Backup gear, and your images backed up as I go
- Clear pricing, with any travel or venue costs shown in your quote up front
Add on if you need it
- Same-day selects
- Next-day delivery
- The full gallery on a rush
- A second photographer
- Executive portraits or headshots
- Step-and-repeat or a guest portrait station
If you need photographs fast.
Standard turnaround is set in your quote, based on the size of the event. If your communications team needs images the same day, tell me and we will plan for it, whether that means a handful of finished photographs to post that afternoon or the whole gallery on a faster clock.
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Same-day selects
A small set of finished photographs you can post while people are still talking about the event.
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Next-day delivery
A fuller selection, edited and waiting for you first thing the next morning.
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Rush on the full gallery
Everything, edited, on a shorter clock than usual, for when the whole team needs it.
More from the rooms
Click any photograph to see it large.
Speakers and panels
Keynotes, panels, and the person at the audience microphone.
Networking and receptions
Hallways, coffee lines, and cocktail hour.
Conferences and summits
Full rooms, big stages, and ceremonies.
Details and branding
Signs, programs, swag, and anything a sponsor paid for.
People being actual humans at corporate events
Laughing, listening, and getting very into the prize wheel.
How it works
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Tell me about the event
The date, the venue, a rough schedule, and what you need photographed. I will write back with availability and a quote.
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Sign and reserve the date
You sign the contract electronically and pay a retainer. The date is yours once both are in.
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I photograph it, you get the gallery
You run the event and I stay out of your way. Your team gets an edited gallery that is easy to download and share.
Common questions
Do you work outside Washington, DC?
Yes. DC, Virginia, Maryland, West Virginia, and Pennsylvania are all regular work for me, and I am available to travel farther.
Can you cover a multi-day conference?
Yes, and they are common. I build the coverage around your agenda, and the galleries come back sorted by day.
Can we use the photographs for marketing?
Yes. Your organization gets a Standard Business Usage License, which covers your website, press materials, social media, email, presentations, reports, and sponsor decks. Bigger commercial uses, like a major advertising campaign, are handled separately, and the rate guide explains how.
How soon will we get them?
Standard turnaround is listed in your quote, based on the size of the event. If you need photographs faster, same-day selects and next-day galleries are both available.
Can you send photographs while the event is still going?
Yes. I can send a few finished selects the same day for social media, press, or your communications team.
Do you bring backup equipment?
Always.
Can you work from our shot list?
Please send one. VIPs, sponsor requirements, must-have photographs, and brand guidelines all help, and the more I know ahead of time, the better the gallery will be.
Do you shoot video?
No, only photographs. I am glad to work alongside your video team.
Tell me what you are planning.
A date, a venue, and a rough schedule is plenty to get started. I will write back with availability and a quote.
You can also email me directly at aaron@aaronmayphoto.com.